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Third Announcement

Dear Quark Matter 2012 Participants,

We are pleased to welcome you to the Quark Matter 2012 Conference at the Omni Hotel in Washington DC. In general, please see the Conference website which has most of the information that you will need or want. Below we have provided some information that you should read prior to embarking upon your travel. You will find it useful upon your arrival in Washington and once at the Hotel.

Please see the Washington DC weather information (there is a link from the QM website) before you pack for your trip. The hotel is air conditioned, but typically the outside temperatures this time of year reach near 90° F and lows 70-75° F. So, make sure to pack light clothing for your escapades in Washington.

  1.  How to get to the Omni Hotel from Reagan National, Dulles International (IAD) or Baltimore-Washington International (BWI) airports:
    Go to the webpage (http://www.omnihotels.com/findahotel/washingtondcshoreham/mapanddirections.aspx).
    Scroll down for details from airports, metro or driving.
     
    Bus schedule from Dulles to the Metro Station (least expensive) can be found at http://www.washfly.com/flyer_bus_schedule.htm.
    Note that the Omni Hotel is located 1/2 block from the Woodley Park (Zoo/Adams Morgan) Metro Station on the Red Line of the Washington Metro.
     
    It is highly recommended to print out a copy of the Washington Metro Map (http://www.wmata.com/rail/maps/map.cfm)!
     
  2. Agenda
    For the latest agenda, please see the Indico agenda. A compact, printed version will be handed out at check-in at the Conference Reg desk. There is also an app for smartphones. The web agenda is synchronized with an IPhone/IPad/Android app called "Conference4me" that is available free for downloading (http://conference4me.psnc.pl/?page_id=28). The app database is synchronized twice per day (and on demand in case of more frequent changes).
     
  3.  Registration
    Registration will be open on Saturday afternoon and evening for student arrivals. It will be open Sunday late afternoon and evening, and all day Monday for attendees. If you have pre-registered please stop by to pick up your registration information, agenda and nametag in a compact carrying pouch. Accompanying persons will need to register for specific events and lunches. Please wear your pouch with nametag for all conference functions. Only those who have registered will be admitted to the QM functions.
     
  4. Reception (Monday)
    There is a Reception on Monday evening starting at 7:30 PM in the National Portrait Gallery of the Luce Center of the Smithsonian American Art Museum. This requires transportation from the Metro stop near the Omni to the Gallery Place (Chinatown) Metro stop via the Washington Metro. In order to avoid a major delay of > 700 people at the 4 Metro ticket vending machines on Monday evening, we urge you to purchase Metro tickets at the Metro Station before the Reception (Sunday or at lunch or a break on Monday). See point 1 above for more Metro info.
     
  5. Special Evening Public Lecture (Tuesday)
    There will be a public lecture on Tuesday evening (7 - 8 PM) on "Energy for the 21st Century World Economy: Problems and Opportunities" presented by Prof. Wolfgang Bauer from Michigan State University. So, make your Tuesday dinner plans for afterwards!
     
  6. Conference Dinner (Thursday)
    The Conference Dinner will be held on Thursday evening in the Omni Ballroom. There will be an after-dinner talk titled "Death from the Skies" by scientist and writer Dr. Phil Plait.
     
  7. Student and Teachers' Day
    The student day lunch on Sunday is available only to registered young scientists attending Student Day.
  8. The QM Office and reception desk phone number is located in the back of your pocket agenda booklet in case of emergencies. Instructions for use of the internet are also in the booklet.
     
  9. Instructions for speakers and poster presenters are located on the QM webpage.

We look forward to seeing you in Washington and a very stimulating Conference.

Sincerely,
John, Thomas and Dima for the
QM 2012 Local Organizing Committee

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Last Modified: August 13, 2012